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Today: Jun 27, 2017

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Job Announcement - Programme Support Officer

Advocacy and Policy Institute (API)

Programme Support Officer (PSO)

Location:  1 position based in Phnom Penh.

Contract type:   Unlimited contract

Salary & Benefits:US$454 gross salary (+13th month) and other benefit package

Report to: Programme Manager

Introduction to API

The Advocacy and Policy Institute (API) is a Cambodian non-profit and non-government organisation with a mission to serve the long-term democratic and social development needs of Cambodia. API is committed to working with all institutions that share its values for positive and peaceful social change, and encourages cooperation among government, citizens and the private sector. For more detailed information about API, please access our website: www.apiinstitute.org

Job Purpose 

The Programme Support Officer will support and report directly to the Programme Manager. He/she proactively provides comprehensive administration, logistical and financial support to two programme teams.

The role

With experience working in a development and capacity development context, the PSO will be responsible for:

·       Supporting the programme team to plan and undertake activities to increase engagement and cooperation between communities, civil society organisaitons and the Government on important community human rights, democracy and development issues.

·       Supporting the Manager to execute activities to mobilise and build the capacity of local administration and councils on decentralization reform.

·       Providing administration, logistics and finance management support to programme team for programme implementation in five provinces.

 

 Main responsibilities are: 

1.     Administrative and financial management:

  • Providing administrative support to the Programme Managers and Programme Officers to deliver project activities such as partnership meeting, seminars, commune public hearings (forums), campaigns, study visits, booking accommodation, arranging transportations, keeping project administration records.
  • Logistic arrangement for the meeting, training, forum, workshop, etc
  • Prepare any budget requests/ advances
  • Budget monitoring
  • Prepare invoices/ receipts and any supporting document for cash settlement and ensure the expenditures are accurate and complies to API Procedure and policy
  • Make invitation list for distribution and address
  • Keep good received note on IECs distribution
  • Make a copy documentation
  • Write mission letter for any mission to provinces
  • Participate in the meeting/ workshop and minute taker as required.
  • Follow the API administration and financial guideline and policy  for all any tasks assigned

2.     Reporting:

  • Supporting the monitoring, reporting and providing receipts for all expenses incurred on behalf of API.
  • Supporting in writing reports on training and other activities as requested.
  • Supporting the monitoring of project social media. 

3.     Organisational support:

·       Participating in the formulation of API’s programmes, policies and strategies.

·       Playing a constructive part in staff meetings and participating in API’s functions.

·       Complying with API’s policies and procedures.

·       Promoting gender equity within the API team and integrate gender equity awareness within all aspects of the access to Information Programme.

·       Providing information for partner organisations, other members of staff and activity participants in a timely fashion.

·       Undertaking other reasonable and appropriate duties as assigned by Programme Manager.

The applicant

We are looking for an individual who possesses the following skills and experience:

Essential: 

·       A university degree or equivalent

·       At least three year experience with NGOs providing administration and logistics support to programme development and implementation.

·       Knowledge and experience of Decentralisation & De-concentration and sub-national democratic development, advocacy development and knowledge on the concept of access to information is a plus.

·       Knowledge and experience on financial management support.

·       Experience of book keeping practice and principle, knowledge of internal controls, cash management and reconciliations, and attention to details.

·       Possession of strong verbal communication to work effectively and inclusively with programme team, partners and beneficiaries. 

·       Very good written communication skills needed for writing reports in both Khmer and English.

·       Able to develop clear and realistic plans to deliver agreed objectives within deadlines, involving key individuals in the planning process.

·       An ability to maintain good relationships with the government, partners and stakeholders.

·       A demonstrated ability to implement multiple tasks effectively.

All applicants must have good interpersonal skills and a proven ability to work well in a team; proficiency in the use of software packages, computerised system, Microsoft Office including Internet and E-mail

How to apply 

Interested applicants are requested to submit a cover letter and detailed CV by email to Ms. Nhem Chandarin: This email address is being protected from spambots. You need JavaScript enabled to view it. or at Phnom Penh Villa, Building#124, 2nd Floor, Room 206, Street.388, Sangkat Toul Svayprey I, Khan Chamkarmon, Phnom Penh, Tel: 023 213 486.

API is committed to a policy of equal opportunities, values inclusion and seeks to have a diverse workforce.

Applications are welcome from people of all origins, age, religions, gender, ethnicities, sexual orientation and disability. Every application will be reviewed against the above requirement with the position only. 

Due to a high volume of applications, only short listed candidates will be contacted. Your application/CV will not be returned. Women are encouraged to apply.